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Page 2 of 2 <br /> <br /> Bidder Total Bid including Alt.No. 2 <br /> Valley Paving, Inc. $3,896,796.88 <br />Astech Corporation $4,233,026.72 <br />Palda & Sons, Inc. $4,294,821.86 <br />Park Construction, Co. $4,351,515.05 <br />Northwest Asphalt $4,530,919.36 <br />T. A. Schifsky & Sons, Inc. $4,759,464.55 <br />Redstone Construction $4,966,656.59 <br />Meyer Contracting, Inc. $5,406,576.06 <br /> <br />As you are aware, there are several rain gardens included in both neighborhoods for the <br />management of storm water runoff as required by Rice Creek Watershed District (RCWD). One <br />thing included in the base bid was enhanced soil treatments for the engineered soils used in the <br />rain gardens. This is above and beyond the RCWD requirements. Staff simultaneously applied <br />for a grant from RCWD for the cost of the enhanced engineered soils. The City was unsuccessful <br />in obtaining the grant for the enhanced engineered soils so we are recommending removing them <br />from the contract by Change Order No. 1 which will reduce the overall contract amount by <br />$70,325. <br /> <br />Valley Paving has completed similar projects successfully in the metro area and City staff has <br />worked with them in the past although not in Arden Hills. Also, attached is a letter from Elfering <br />and Associates recommending award to Valley Paving as the lowest responsible/responsive <br />bidder. The contract award should be in the following amount: <br /> <br />2015 PMP Neighborhood Improvements Base Bid $ $3,775,052.88 <br />Alternate 2.0 Additional Watermain $121,744.00 <br />Change Order 1 Rain Garden Modifications ($70,325.00) <br /> <br />Total Project Cost $3,826,471.88 <br /> <br />Attached is Resolution 2015-030 awarding the 2015 Pavement Management Program to Valley <br />Paving. Staff would recommend adoption of Resolution 2015-030. <br /> <br />Finally, as with previous PMP projects, staff will need consultant help with construction <br />inspection, construction staking and some routine administration services. We have asked <br />Elfering and Associates to provide a proposal based on the hours of each service John Anderson <br />believes will be necessary for successful completion of the two neighborhood projects. The <br />attached letter proposal from Elfering and Associates provides these costs on a neighborhood <br />basis; $322,000 for the Venus/Crystal neighborhood and $166,850 for the Grant/Noble/Lake <br />Lane neighborhood. These costs are well within the Assessment Manual allocation for this <br />overhead item. Staff would recommend accepting the proposal from Elfering and Associates for <br />construction services. <br /> <br />Attachments <br /> <br />Attachment A: Elfering and Associates Award Letter <br />Attachment B: Resolution 2015-030 Awarding the Contract for the 2015 PMP <br />Attachment C: Elfering and Associates Construction Services Proposal Letter