06-29-15-R - Laserfiche WebLink

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UNFINISHED BUSINESS – 10B MEMORANDUM DATE: June 29, 2015 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Appointment of Deputy Clerk Background At the March 9, 2015, City Council Meeting, the City Council accepted the resignation of Sonja Klingberg, Office Support Specialist. This left a vacancy in the Administrative Services department and staff members have been doing what they can to help out for the time being as this position supported all departments. The Personnel Committee met on April 8, 2015, and discussed this position and recommended to the Council at its April 13, 2015, meeting to change the position title to Deputy Clerk to more accurately reflect the job duties and to help attract an applicant pool with the qualifications needed to assist with the duties of the City Clerk, HR, elections, licensing, and would continue to provide administrative services to all departments. An authorization to advertise and approval of the new job description was given at that meeting by the City Council. This revised position was incorporated into the Position Classification Study that Springsted has completed for the City. Discussion In total, the City received 71 applications for the Deputy Clerk position. The Director of Finance and Administrative Services, the City Clerk, and the Assistant City Administrator from the City of Mounds View interviewed ten of those applicants. The top candidate is Julie Hanson. Julie’s application was sent to the City Council under separate cover. Criminal background checks have been submitted and received from the Ramsey County Sheriff’s Office. Staff Recommendation 1. Staff recommends appointing Julie Hanson to the position of Deputy Clerk for the City of Arden Hills at Pay Grade 10, Step 4, contingent upon satisfactory reference checks.