CCP 04-09-2001 - Laserfiche WebLink

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3' iCITY OF ARDEN HILLS MEMORANDUM DATE: March 13, 2001 TO: Joe Lynch; City Administrator FROM: Thomas J. Moore; Parks & Recreation Director SUBJECT: Replacement of the Floral Park Playstructure Background The existing playstructure at Floral Park was installed in the summer of 1987. It is a wooden and steel structure that is showing its age. The wood is in poor condition and the steel is rusting. In addition the safety box area is filled with pea gravel,which does not meet the safety codes. Budget The 2001 Capital Improvement Plan Budget for the replacement of the Floral Park playstructure is $25,000.00. The proposed replacement playstructure is a Kid's Choice play system from Miracle Recreation. The cost of the new playstructure is $ 13,791.00. Excavation and Installation will cost$ 5,000.00. The construction of a new safety box, filled with Gerrick Wood fiber will cost$ 5,575.00. The final total cost, including Sales tax is; $ 25,262.42. This leaves a deficit of$ 262.42. Staff anticipated this deficit and planned accordingly so that the replacement playstructure can be purchased and all budgetary obligations are met. The budget deficit of$ 262.42 will be made up through savings realized in the replacement of the playstructure at Sampson Park, CIP # 509-01. The budget for CIP # 509-01 is $ 15,000.00. The actual cost of the replacement of the playstructure at Sampson Park is $ 11,930.00. This produced savings of$ 3,070.00. Notification Process On February 26, 2001, Staff mailed out 300 letters to the residents of the Floral Park neighborhood. A sample letter is attached. Staff received a total of five phone calls, all of which were in support of the project. Parks,Trails and Recreation Committee (PTRC)Recommendation At the March 27, 2001 PTRC meeting the Committee recommended presenting the bid from Miracle Recreation to Council for approval. Staff Recommendation Staff recommends that the City Council authorize the replacement of the Floral Park playstructure at a cost not to exceed $ 25,262.42.