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Page 13 of 21 as such on the Schedule of Work. The Consultant Team will provide staff memos and presentation materials for meetings, as necessary. Project Kickoff Meeting: Initial meeting with the project team. Minimum number of meetings as required to complete the AUAR process. AUAR: • 8 meetings with City staff Master Plan: • 5 agency/stakeholder meetings • 3 round table meetings (See Task 2.1 Public Engagement Process) • 2 public meetings • 3 Planning Commission meetings • 2 Joint Development Authority meetings • 5 City Council meetings (regular or work session) • 6 meetings with City staff Regulations and Policies: • 3 agency/stakeholder meetings • 1 round table meetings (See Task 2.1 Public Engagement Process) • 3 Planning Commission meetings • 4 City Council meetings (regular or work session) VI. Project Cost Proposers are advised to utilize the existing draft AUAR to the extent possible, and to propose a Scope of Work and budget that reflects the importance of the Regulations and Policies in the City’s goals for this project. Proposals should indicate a not-to-exceed cost and identify itemized costs for major tasks, reimburseable expenses and additional work, if needed, beyond the proposed scope. Proposals should include hourly rates for key project personnel. Proposals may include suggestions on modifications to the Scope of Work, including impact to project cost, that would increase the value to cost ratio. VII. Submission Requirements Proposals must include: A. Cover Letter. Summarize the key elements of the proposal and outline why your Consultant Team should be selected. The cover letter should identify the name, title, address, phone number and email address of the person who will represent the Consultant Team in matters regarding the submittal.