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City of Arden Hills Personnel Policy Effective February 29,2016 <br />TECHNOLOGY POLICY <br />Purposes <br />The purposes of the City of Arden Hill's computer and other electronic systems,including <br />but not limited to, electronic mail (e-mail), cell phones, and the internet, are to provide an <br />efficient and effective means of internal and external communications and to improve work <br />product. This policy addresses access to and disclosure of information from such electronic <br />systems. <br />Among other things, this policy is intended to guide City employees, volunteers, and <br />contractors in the performance of their duties. <br />This policy serves as notice to the employees, volunteers, and contractors of the City that <br />all data,including any that is stored or printed as a document,is subject to audit and review. <br />There is no expectation of personal privacy in the use of the internet, cell phones, and e- <br />mail systems when using the computers, cell phones, or services provided by the City. <br />Finally, this policy serves to delineate acceptable use of the internet, cell phones, and e- <br />mail systems by City employees, volunteers, and contractors (collectively also referred to <br />as "users" or "employees") while using government owned/leased equipment, facilities, <br />internet addresses, domain names, and/or e-mail services registered to or provided by the <br />City of Arden Hills. It seeks to ensure that the use of the internet and e-mail systems by <br />City employees, volunteers, and contractors while conducting work for the City and/or <br />while using City provided systems is consistent with the City's policies, all applicable laws, <br />and the individual user's job responsibilities. <br />Statement of Policy <br />The City promotes internet, cell phone, and e-mail use that enables employees,volunteers, <br />and contractors to perform City missions and encourages its employees, volunteers, and <br />contractors to develop skill in the usage of internet and e-mail. It is expected that employees <br />will use the internet, cell phones, and e-mail to improve their job knowledge; to access <br />scientific, technical, and other information on topics which have relevance to the City; and <br />to communicate with their peers in other government agencies, academia, and industry on <br />matters of relevance to their work for the City. <br />Responsible Use <br />Users are advised not to the use the internet or e-mail systems for any purpose which would <br />reflect negatively on the City or its employees. <br />Property of the City of Arden Hills <br />The City's e-mail and internet systems are business tools. These systems shall be used in a <br />professional manner for legitimate business purposes only and, at all times, remain the <br />property of the City. <br />82