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City of Arden Hills Personnel Policy Effective February 29,2016 Scope This policy applies to: 1. All technical resources that are owned or leased by the City, 2. That are used on or accessed from City premises, or that are used for City business. This policy also applies to all activities using any City paid accounts, subscriptions, or other technical services, such as internet access and e-mail, whether or not the activities are conducted from City premises; and all full or part-time employees of the City, volunteers, and contractors who are authorized to use City resources to access the internet or e-mail systems. Information is not Private The City computers, cell phones, and data stored on them are, and remain at all times, the property of the City. As such, all messages created, sent, or retrieved over the internet, cell phones, or the City's e-mail system are the property of the City, and should not be considered private. Employees have no right to privacy as to any information or file transmitted through or stored in the city's computer systems, cell phones, e-mail, or other technical resources. Use of Respect for Others Access to the internet via City resources and the use of City provided e-mail must only be used for City purposes. To that end, the use shall not disrupt or interfere with the work of other network users,adversely affect the operation of the internet or the City's own internal network, or misrepresent the interests of the City. Monitoring and Disclosure The City reserves the right to access, retrieve,read, and disclose any data,messages, or files stored on City funded systems for any purpose. Employees should be aware that, even when a message is erased or a visit to a web site is closed, it is still possible to re create the message or locate the web site. The City reserves the right to monitor the use of the systems to prevent abuse, enforce other policies, and access information. Access may occur in, but is not limited to, situations indicating: (1) impropriety, (2) violation of a City policy, (3) legal requirements, (4) suspected criminal activities, (5) breach of system security, (6) to locate substantive information or to monitor employee performance and conduct. The contents of these systems may be disclosed by City management within or outside the City without employee permission. Furthermore, all communications including text and images may be disclosed to law enforcement or other third parties without prior consent of the sender or receiver. The City has unlimited access to protect the security of these systems and the City's property rights. Consent All of the City employees,volunteers, and contractors who are provided access to the City's 83