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City of Arden Hills Personnel Policy Effective Fob ruin 29.20136 <br />TRAVEL <br />Reimbursement for travel on official City business shall be made as follows: <br />Personal Automobile <br />Employees shall use a personal vehicle for all City related travel,except when authorized or <br />instructed to use a City vehicle or other means of transportation. An employee will be <br />reimbursed at the authorized reimbursement rate,determined by the City Council,for each <br />mile driven on City business while using a personal vehicle. <br />Mileage reimbursement for all city staff must be submitted on the standard travel <br />reimbursement form. In addition to using the proper form, you must complete it in the <br />following manner: <br />1. Date of travel must be listed. <br />2. Destination and purpose of travel must be listed. <br />Ngo reimbursement will be made unless these procedures are followed. <br />Meals <br />The maximum for reimbursement for an employee is forty-four dollars ($44)per day. <br />The per day maximum shall be adjusted annually if necessary. <br />Lodging <br />Hotel/Motel reimbursement shall be the actual cost of lodging.When reimbursement for <br />lodging expenses are claimed,itemized receipts are required.NO personal expenses,such as <br />personal telephone calls,movie rental charges,etc,are reimbursable. <br />PaymentReduest For Expense Reimbursement Commented[5141]:Figure out payment-within 2weeks% <br />All travel expense requests must be promptly submitted on the appropriate forms upon Commented[5142R41]:IRS Hiles say 6 minths. i would leave <br />returning to work.Receipts must accompany such requests. Mileage will be reimbursed per <br />this silent for now. If after 6 months—it is taxable to them. <br />the IRS mileage rate. <br />64