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City of Arden Hills Personnel Policy Effective Pcbruafy 29.201-56 <br />Scope <br />This policy applies to: <br />1. All technical resources that are owned or leased by the City, <br />2. That are used on or accessed from City premises, or that are used for City <br />business.This policy also applies to all activities using any City paid accounts, <br />subscriptions,or other technical services, such as internet access and e-mail, <br />whether or not the activities are conducted from City premises;and all full or <br />part-time employees of the City, volunteers, and contractors who are <br />authorized to use City resources to access the internet or e-mail systems. <br />Information is not Private <br />The City computers,cell phones, and data stored on them are,and remain at all times,the <br />property of the City.As such,all messages created,sent,or retrieved over the internet_ <br />phones,or the City's e-mail system are the property of the City,and should not be considered <br />private.Employees have no right to privacy as to any information or file transmitted through <br />or stored in the city's computer systems,cell phones,c-mail,or other technical resources. <br />Use of Respect for Others <br />Access to the internet via City resources and the use of City provided e-mail must only be <br />used for City purposes.To that end,the use shall not disrupt or interfere with the work of <br />other network users,adversely affect the operation of the internet or the City's own internal <br />network,or misrepresent the interests of the City. <br />Monitoring and Disclosure <br />The City reserves the right to access,retrieve,read,and disclose any data,messages,or files <br />stored on City funded systems for any purpose.Employees should be aware that,even when <br />a message is erased or a visit to a web site is closed,it is still possible to re create the message <br />or locate the web site. The City reserves the right to monitor the use of the systems to <br />prevent abuse,enforce other policies,and access information.Access may occur in,but is not <br />limited to, situations indicating: (1) impropriety, (2) violation of a City policy, (3) legal <br />requirements, (4) suspected criminal activities, (5) breach of system security, (6) to locate <br />substantive information or to monitor employee performance and conduct.The contents of <br />these systems may be disclosed by City management within or outside the City without <br />employee permission. Furthermore,all communications including text and images may be <br />disclosed to law enforcement or other third parties without prior consent of the sender or <br />receiver.The City has unlimited access to protect the security of these systems and the City's <br />property rights. <br />Consent <br />All of the City employees,volunteers,and contractors who are provided access to the City's <br />internet and e-mail systems are required to abide by the City's policy contained here and in <br />91