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i <br />City of Arden Hills Personnel Policy Effective Pebruar}29,201-50 <br />materials with City provided virus protection software.Additional consideration of policies <br />and communications from the City's network administrator should also be used in <br />determining how to handle potentially damaging e-mail or files. <br />Other Technology Issues <br />Beyond the use of internet and e-mail, there are several other issues to consider when <br />utilizing City-owned technology,including personal computer and network usage. <br />Copying Software and Programs <br />Most computer software and programs are copyrighted, and it is illegal to make multiple <br />copies.Employees may only copy and use software in accordance with the software license <br />agreement. If there is any question about the appropriate use of the software, employees <br />should contact the Director of Administration. <br />Only Authorized Software Allowed <br />No external,personal,or downloaded software and/or hardware shall be installed without <br />prior approval by the network administrator. <br />Backing Up/Deleting Files <br />All files stored on the network will be backed up on a regular basis.Files that are stored on a <br />users hard drive will not be backed up. <br />Management of Files <br />Because the storage capacity of the network is limited,all users are responsible for deleting <br />outdated files. Users are also responsible minimizing the amount of large files such as <br />graphics contained on the network. <br />Work Product Ownership <br />All information developed on a City computer system or introduced to a City computer <br />system is the property of the City,regardless of where it was created. <br />Likewise,all information developed by a City employee on computers outside of the City,if <br />in conjunction with his or her employment with the City, is the property of the City, <br />regardless of where it was created. <br />Network Virus Protection <br />Users shall not change their system configuration or take other steps to defeat virus <br />protection devices or systems. <br />Individual employees are responsible for verifying that disks and other storage media used or <br />received from outside computers are scanned for viruses prior to their use on City <br />computers.Please request assistance if you are unsure of how to scan files,disks,or related <br />storage media for viruses. <br />96