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City of Arden Hills Personnel Policy Effective February 29.201-5¢ COMPUTER USE AND SECURITY POLICY Introduction It is the purpose of this policy to define standards for use of the City's computer system and requirements for maintaining system sec. Ownership The Cite of Arden Hills'computers and information produced and stored on Cit` computers are the sole property of the Cite The City has exclusive rights to review,retain, maintain modify or delete these files messages and documents.This includes personal messages and files that reside on Cityquipment and storage media Employees may not distribute or copy City data without proper authorization. Privacy Employees who use the City's computer system are not guaranteed privacy or confidentiality. All files and documents stored on City-owned equipment and media, including personal messages and internet usage logs,are subject to monitoring by Gj_y management and may also be viewed by Cin:I.T. staff as a consequence of performing their duties. Employees must respect the confidentiality of other people's electronic communications and may not attempt to read "hack"into other systems or other people's accounts or"crack"passwords,or breach computer or network security measures or monitor electronic files or communications of other employees or third parties except by explicit direction of City management. Public Records&Accessibility Electronic files documents and messages are a public record and subject to public record regulations with respect to inspection and disclosure and scheduled retention and disposition. Electronic files that store e-mail messages and other documents are the City's proper!-. Employees should be aware that the City has the same right to access electronic files stored on City computers as it does files stored in an employee's desk or workstation. Employees should be aware that any data stored is subject to government data practices statutes which can make the text accessible to the public.Therefore, sensitive or personal documents or messages should not be sent or stored on the computer system. The City,as well as individuals outside the.-Arden Hills organization,have the ability to track the Internet sites accessed with the City of Arden Hills account. When sending e-mail messages users should exercise caution in determining what information to include,because the receiving party has the ability to forward the 104