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City of Arden Hills Personnel Policy Effective I,cbruar)29.201-56 to facilitate performance of job functions; to facilitate the communication of information in a dmeb manner; to coordinate meetings of individuals locations and Cit;,resources; to communicate with other departments throughout the Cite; to communicate with outside organizations as required in order to perform an emplo,ee's job functions. Personal Use of Equipment and Systems Limited personal use of the City's computer system,including e-mail social media sites, and the Internet is permitted.Personal use of the computer system shall follow the same guidelines as apply to personal use of the telephone and other personal activities while on duty. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Excessive personal use is prohibited and will be subject to discipline.Personal use of a City e-mail account must conform to the same professional standards as work- related communications and may not be used for business ventures or illegal activities. Employees need to be particularly sensitive to the content and interpretation of e-mail messages sent from City accounts as the e-mail address is clearly identified with the City. Excessive Usage Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of syste resources,after receipt of a request to cease such activity,is prohibited.The willful or careless introduction of malicious programs such as computer viruses,Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this ohc E-mail Distribution Lists Formatted:Left The City's e-mail distribution lists gener&,are to be used for official City business only. Distribution lists that include persons who are not Cite employees may not be used for other purpose without the prior authorization of the City Administrator/Department Director. Messages that are of general interest to City employees but not official business should be posted to the message board on the SharePoint Extranet rather than mailed to employee distribution lists such as"_ArdenHiUs—All". Use of employee distribution lists for non-official business should be infrequent and not be political or controversial in nature. If they contain requests for donations of any sort,the sender must obtain the prior approval of the City Administrator/Department Director. Inappropriate Material Electronic media may not be used for knowingly transmitting,retrieving or storage of any 106