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City of Arden Hills Personnel Policy Effective February 29,2016 PERSONNEL RECORDS AND FORMS In order that proper reports may be made and records maintained concerning the various personnel activities, the Director of Administrative Services shall develop, or cause to have developed and installed, appropriate forms and records for this purpose. The City Clerk or the Director of Administrative Services shall have responsibility for maintaining and coordinating all necessary personnel records.Annually employees will be required to review the Personnel Police and sign an acknowledgement form and update the Employee Information/Emergency Information form. The Director of Administrative Services or his/her designee shall advise all employees on all personnel transactions, records systems and procedures. Any employee or the employee's designated representative, when authorized in writing by the employee, may review such employee's Official Personnel File maintained in the Director of Administrative Services' office upon request to the Director of Administrative Services. Such review may be made during regular office hours consistent with the conditions established by the Director of Administrative Services. BACKGROUND CHECKS All finalists for employment with the City will be subject to a background check to confirm information submitted as part of application materials and to assist in determining the candidate's suitability for the position. Except where already defined by state law, the Director of Administrative Services and/or City Administrator will determine the level of background check to be conducted based on the position being filled. A final applicant for a City position will be subject to a criminal history investigation. Before the investigation is undertaken, the finalist must authorize, in writing, the City to undertake such an investigation on a form approved by the City Attorney, and provided by the City Clerk. 9