3A, Draft 10-25-10 Regular City Council Meeting Minutes

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ARDEN HILLS CITY COiJNCIL — October 25, 2010 4 1 7. A. ZDlI Pavemerrt Management Program — Feasibility Study (continued) � three options with the report for assessing the multi-famiiy/townhome properties that will receive benef t from the propased improvements. These options are: 1. Percentage based on a vehicle trip calculation which would be equal to 60% of the assessment rate for a single-family unit; 2. Assess the multi-family unit for only their portion of the improvements or the improvements on their streets; 3. Assess ali units equai and assess all properties at the same rate. After the City Council decides which of the three options should be used for an assessment methodology, Staif will finalize the report and then formally submit the report to the Council at the November 8, 2010 meeting along with a resolution receiving the Feasibility Report and setting the Pubiic Hearing for December 13, 2410. Mayor Harpstead stated this project is in his neighborhood so he will abstain from voting on any matters relating to this project. Counci(member Holmes stated the City had a public hearing for Presbyterian Homes on December 13. She suggested having the public hearing for this project at a different meeting. Civil Engineer Giga stated she would check into November 29 to be sure the City could meet the legal notification requirements and schedule the public hearing for this meeting if possible. Councilmember Holden stated she would like ta have this public hearing before January in order to ensure the City is able to go out for bids early. In the past this has proven advantageous for the . City and residents. She stated she would be open to having a special meeting if necessary. Councilmember Grant stated he woutd also be open to a special meeting if necessary. Councilmember Holden asked what the life expectancy would be for this road since this project wiIl be a bituminous reclamation rather than a reconstruction. Civii Engineer Giga stated the City had done a bituminous reclamation project in the Briarknoll neighborhood in 2Q07. The Iife expectancy for this type of road is 20 to 25 years versus 12 to 15 years for a mill and overlay. She stated she would Iook into this project and provide the assessment figures to the CounciI. The cost for recIamation is more than doing a mitl and overlay but is less than it would be to do a full reconstruction. She explained that the reclamation process was a futl depth replacement of the pavement. It is replacing the street without digging up all the ald material, Ieaving existing curb and gutter in place. Councilmember Holden asked if the removal of the landscaped island in the cul-de-sac on Arden View Court was built into the cost estimate at this time. Civil Engineer Giga stated that complete removal of isIand is not included but modifications to the size of the island are incIuded. Councilmember Holden asked if making the cul-de-sacs on Karth Lake smaller was included in � the cost estimate.