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City of Arden Hills Personnel Policy Effective February 29,2016 PERSONAL TIME OFF All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours 240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short-Term Disability, Long-Term Disability or when accrued PTO is exhausted. Full- time employees who have completed ten (10) or more years of continuous service with the City and who leave in good standing will receive 33-1/3% of unused, accumulated sick leave or "Bank Hours" upon their separation. Full-time employees who have completed twenty (20) or more years of continuous service with the City and who leave in good standing will receive 50% of unused, accumulated sick leave or "Bank Hours" upon their separation. To qualify for this benefit an employee must have an established sick leave bank resulting from the conversion of the PTO program. Any benefit paid shall be paid into the employee's Post-Employment Health Care Savings Plan. Personal Time Off(PTO) is authorized absence from duty. It can be used for any reason, subject to existing request and approval procedures. As with all paid time off programs, the City needs to ensure that service to the public and work requirements are not adversely impacted. Qualified full-time employees and part-time employees are eligible for Personal Time Off PTO). Employees may not use Personal Time Off until successful completion of their training period, although Personal Time Off accumulates during this time. Personal Time Off for benefit employees shall be pro-rated. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE (Hired Previous to June 29, 2015) Completed Years of Service Personal Time 0-5 7 hours bi-weekly 6-10 9 hours bi-weekly after 10 10 hours bi-weekly PERSONAL TIME OFF SCHEDULE (Hired June 29, 2015, or after) Completed Years of Service Personal Time 0-3 6 hours bi-weekly 4-9 7 hours bi-weekly 10-14 7.5 hours bi-weekly 15-19 8.5 hours bi-weekly 20 or more 9 hours bi-weekly 44