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City of Arden Hills Personnel Policy Effective February 29,2016 <br />TRAVEL <br />Reimbursement for travel on official City business shall be made as follows: <br />Personal Automobile <br />Employees shall use a personal vehicle for all City related travel, except when authorized <br />or instructed to use a City vehicle or other means of transportation. An employee will be <br />reimbursed at the authorized reimbursement rate, determined by the City Council, for <br />each mile driven on City business while using a personal vehicle. <br />Mileage reimbursement for all city staff must be submitted on the standard travel <br />reimbursement form. In addition to using the proper form, you must complete it in the <br />following manner: <br />1. Date of travel must be listed. <br />2. Destination and purpose of travel must be listed. <br />No reimbursement will be made unless these procedures are followed. <br />Meals <br />The maximum for reimbursement for an employee is forty-four dollars ($44) per day. <br />The per day maximum shall be adjusted annually if necessary. <br />Lodging <br />Hotel/Motel reimbursement shall be the actual cost of lodging. When reimbursement for <br />lodging expenses are claimed, itemized receipts are required. NO personal expenses, such <br />as personal telephone calls, movie rental charges, etc, are reimbursable. <br />Request For Expense Reimbursement <br />All travel expense requests must be promptly submitted on the appropriate forms upon <br />returning to work. Receipts must accompany such requests. Mileage will be reimbursed <br />per the IRS mileage rate. <br />66