02-29-16-R - Laserfiche WebLink

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City of Arden Hills Personnel Policy Effective February 29,2016 6. Desktop and notebook computers shall be configured to log all significant computer security relevant events. (e.g. password guessing, unauthorized access attempts or modifications to applications or systems software.) Policy exceptions. The IT Department Network Manager shall be authorized to approve or deny policy exceptions regarding elements of any security policy. Policy exception requiest shall be submitted electronically or in hard copy form to the Network Manager. Privacy Employees who use the City's computer system are not guaranteed privacy or confidentiality. All files and documents stored on City-owned equipment and media, including personal messages and internet usage logs, are subject to monitoring by City management and may also be viewed by City I.T. staff as a consequence of performing their duties. Employees must respect the confidentiality of other people's electronic communications and may not attempt to read, "hack" into other systems or other people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electronic files or communications of other employees or third parties except by explicit direction of City management. Public Records & Accessibility Electronic files, documents and messages, are a public record and subject to public record regulations,such as the Minnesota Government Data Practices Act, with respect to inspection and disclosure, and scheduled retention and disposition. Electronic files that store e-mail messages and other documents are the City's property. Employees should be aware that the City has the same right to access electronic files stored on City computers as it does files stored in an employee's desk or workstation. Sensitive or personal documents or messages should not be sent or stored on the the City's computer system. Use of Personal Computing Devices for City Business Electronic files, documents and messages, are a public record and subject to public record regulations such as the Minnesota Government Data Practices Act even when created, stored or kept on an employee's personal computing device, such as a cellular phone. Employees who use personal computing devices for city business should be aware that the employee's personal devices could be searched for data subject to the Minnesota Government Data Practices Act. Use of Equipment Allowable uses of electronic systems and information include the following, to the extent that these uses are for the purpose of conducting City of Arden Hills business: 91