02-29-16-R - Laserfiche WebLink

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City of Arden Hills Personnel Policy Effective February 29,2016 to facilitate performance of job functions; to facilitate the communication of information in a timely manner; to coordinate meetings of individuals, locations and City resources; to communicate with other departments throughout the City; to communicate with outside organizations as required in order to perform an employee's job functions. Personal Use of Equipment and Systems Limited personal use of the City's computer system, including e-mail, social media sites, and the Internet is permitted. Personal use of the computer system shall follow the same guidelines as apply to personal use of the telephone and other personal activities while on duty. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Excessive personal use is prohibited and will be subject to discipline. Personal use of a City e-mail account must conform to the same professional standards as work- related communications and may not be used for business ventures or illegal activities. Employees need to be particularly sensitive to the content and interpretation of e-mail messages sent from City accounts as the e-mail address is clearly identified with the City. Excessive Usage Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of system resources, after receipt of a request to cease such activity, is prohibited. System Security City employees shall adhere to the following practices to protect the integrity and security of the City's computer system: Employees may not install any modem, wireless access device, other external connection or remote access hardware or software onto their City-provided computer or any part of the City's network without the prior authorization of IT staff and with approval of the Department Director. Employees may not disable any anti-virus, firewall, or other software or hardware designed to prevent unauthorized access to the City's network and computers without the prior authorization of IT staff and the City Administrator. Employees are responsible for maintaining the confidentiality of passwords. Employees shall immediately inform their Supervisor and the I.T. Help Desk if they know or have reason to suspect that any passwords have become known to a person unauthorized to access the systems they protect. 92