06-20-06 PTRC - Laserfiche WebLink

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,-A EN HILLS MEMORANDUM DATE: May 17, 2006 AGENDA ITEM: 3D TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator SUBJECT: Motion to Approve O&M Transition Plan BACKGROUND On Monday, May 8 the City Council accepted the resignation of O&M Director Tom Moore. As a result, there is a vacancy on staff and a need to develop a plan for future personnel needs in the parks,recreation, and public works area. DISCUSSION The O&M Director position was responsible for parks, recreation, and public works functions in the City. In terms of the future, I propose a two-part process. First, I would like approval of a transition plan that will ensure that important functions are appropriately assigned and carried out. Second, with the transition plan in place, I would like to take time to study options for the future of the O&M Department. Transition: I am proposing three actions to provide adequate coverage for the O&M Department. The parks and recreation 'management responsibilities will be separated fro the public works responsibilities, and assigned to Michelle Olson and Schawn Johnson. They will take on the director-level responsibilities in each of those areas during the transition. With the additional responsibilities they are taking on, I am recommending a 5% Acting Pay increase for each of them. For purposes of budget calculations, I have estimated the cost for acting pay to be approximately $2800 for six months. If the transition is shorter, the cost will be slightly less; if the transition is longer it will be higher. The third action I am proposing is the hiring of a Temporary Recreation Programmer. The summer months are the busiest for parks and recreation, and with Michelle Olson taking on additional responsibilities, I recommend the hiring of a temporary programmer to assist her with recreation programs. This cost has been estimated based on 30 hours per week for 12 weeks. The cost for the transition plan will be covered by salary savings as long as we don't fill the position sooner than five months from now.