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AGENDA ITEM – 1B City of Arden Hills TCAAP Organized Collection P:\Planning\Planning Cases\2016\PC 16-010 - Organized Collection on TCAAP_RCC\Memos_Reports_16-010 4. Public notice and public hearing 5. Approval of contract and implementation While the list of basic steps mentioned above may seem fairly straightforward, each step has multiple sub-steps that may require separate actions by the Council. For example, the City will need to provide a notice to the licensed haulers in Arden Hills that outlines the vision of the Council, and establishes the City’s priorities and goals to be referenced during the negotiation period. If the negotiation period with the haulers does not result in a suitable agreement, the City would then be required to create the OCOC. During this process the Council would be asked to provide direction on the composition, schedule, and scope of this committee. The OCOC would then hold a series of meetings that are open to the public to determine the best proposal to bring forward to the Council for consideration. To the best of our knowledge, no other open trash hauling municipality in the State has used the Minnesota Organized Collection Statute (M.S. 115A.94) as the planning process for a new residential/commercial development project such as TCAAP. The Minnesota Organized Collection Statute has been used by other cities to organize residential solid waste where open collection services previously existed. Budgeting for Organized Collection Staff has conducted initial research on the cost to contract professional services to assist in the organized collection process depending on the scope and level of consultant effort requested. If a full consultant services scope is required for all five organized collection steps itemized above, these professional services could range from $100,000 to $220,000 on the high end of the range. The City Attorney has stated that the cost associated with legal review could range from $5,000 to $10,000. Other variables that would affect the cost of consultant services include: • The length of the negotiation period • Efficiency of hauler negotiations • Creation and execution of a final collection contract • Formation of the OCOC (if needed) • Development of an RFP for collection services (if needed) • Drafting a Code amendment for solid waste collection services on TCAAP • Creation and execution of an implementation plan • Organized collection for commercial establishments Hours Budget Cost City Staff 310 – 710 (4-10 hours per week) $14,000 – $32,000 City Attorney -- $5,000 – $10,000* Consultant 600 – 1,400 $100,000 – $220,000** Total Cost $119,000 – $262,000 * Excludes the cost of litigation. **These are only preliminary hours and cost figures for the full process under the Minnesota Organized Collection Statute (M.S. 115A.94) based on a scenario that involves a high level of consultant effort.