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ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 2 coordinate public meetings, prepare minutes, and report back to the licensees and members of the community. City Attorney Jamnik indicated that all licensed haulers in the city must be invited to solicit input regarding the process. He noted typically these were not comfortable meetings and could be highly competitive. City Attorney Jamnik also stated prior to implementation of organized collection, one possibility was that members of the community would form an organized collection taskforce to oversee the process and recommend a viable proposal to the City. If the recommendation was for one, single trash hauler, an RFP would be required followed by review of the proposals, negotiations and finalization of a contract. He stated this process could take the rest of 2016 if an aggressive schedule was followed. Mayor Grant asked if City Attorney Jamnik was aware of another city that had formed organized collection for an area that was undeveloped. City Attorney Jamnik stated he was not aware of such and that typically cities have integrated organized collection into their existing system. Mayor Grant stated he wanted to be clear that the existing service in Arden Hills, including Arden Manor, was not changing and that the proposal for organized collection solely pertained to future development of the TCAAP redevelopment area. Councilmember Holden asked how newly reconstructed roads were affected by the weight of repetitive traffic as a result of multiple trash haulers. Acting Public Works Director Anderson stated that every trip over a road by a truck creates cumulative damage on a road. City Attorney Jamnik cautioned that the City should not prejudge the outcome in this process. He suggested allowing the licensed haulers to submit suggestions about how best to organize collection and the City would then review the proposals. He noted there can be one, single hauler for the entire area or a consortium of haulers, each with their own designated area and day. The Council was in agreement that organized collection would be limited to the TCAAP development area. Councilmembers Holden and Wicklund asked about staff time and typical costs associated with the process. City Attorney Jamnik stated that he would provide information to the Council in the future regarding staff time and costs but noted legal fees could be estimated at approximately $5,000 for ordinance and contract drafting, but City staff time was hard to estimate because it was not known how many meetings the process would entail or what the waiting period agreed upon would be. Councilmember Holden asked if the licensed haulers could provide their current rates.