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190435v1 4 Deleted: 1¶ ¶ CITY OF ARDEN HILLS DATA PRACTICES PROCEDURES I. Introduction These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act (the “Act"), found in the Minnesota Statutes, § 13.025, § 13.03, Subd. 2 and § 13.05, Subd. 5 . II. Definition of Government Data Government data is all data kept in any recorded form by the City of Arden Hills. As long as data is recorded in some way by a government entity, it is government data, no matter what physical form it is in, or how it is stored or used. Government data may be stored on paper forms, records or files; in electronic form; on audio or video tape; on charts; maps; etc. Government data is regulated at the level of individual items or elements of data, so any given document, record, or file contains many data elements. III. Responsible Authority The person who is the Responsible Authority and Data Practices Act Compliance Official is the City Clerk. The responsible authority has designated certain other City employees to assist in complying with the Act. These designees are listed on attached Exhibit 1. IV. Access to Public Data All information maintained by the City is public unless there is a specific statutory designation which gives it a private, confidential or non-public designation. The City collects data on individuals and data not on individuals. This data also has varying degrees of accessibility. Categories of Classification Data on Individuals Data Not on Individuals Degree of Accessibility Public Public Accessible to anyone Private Non-Public Accessible to data subjects and to government officials whose duties reasonably require access. Confidential Protected Non-Public Accessible only to government officials whose duties reasonably require access. Deleted: and 8 Deleted: r Deleted: a Deleted: for compliance with the Act Deleted: Director of Finance and Administrative Services