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190435v1 <br />5 <br />Deleted: 1¶ <br />¶ <br />The City’s General Records Retention Schedule lists data maintained by the City and its <br />classification. The retention schedule is available on the Minnesota Clerks and Finance Officers <br />Association (MCFOA) website at www.mcfoa.org or by request at Arden Hills City Hall. <br />A. People Entitled to Access of Public Data. Any person has the right to inspect and copy <br />public data. The person requesting public data also has the right to have an explanation of <br />the meaning of the data. The person requesting public data does not need to state his or <br />her name or give the reason for the request. <br /> <br />B. Form of Request. The request for public data may be verbal or written. For requests <br />that are more complicated in nature, it is recommended that the request be in writing, <br />but it is not required to obtain public data. <br /> <br />C. Time Limits. <br />• Requests. Requests for accessible public data will be received and processed <br />only during normal business hours. <br /> <br />• Response. If copies cannot be made at the time of the request, copies must be <br />supplied to the individual requesting them as soon as reasonably possible. <br />D. Fees. <br />Fees may be charged only if the requesting person asks for copies. If the request is for <br />100 or fewer black and white, letter or legal size paper copies fees will be charged <br />according to the City's standard photocopying policy, attached as Exhibit 2. <br />If the person requests copies of anything other than 100 or fewer black and white, letter or <br />legal size paper copies or electronic transmittal of data, the fee will include the actual cost <br />of searching for, retrieving and copying or electronically transmitting the data. The fee may <br />not include time necessary to separate public information from non-public information. <br />The responsible authority may also charge an additional fee if the copies have commercial <br />value and are a substantial and discrete portion of a formula, compilation, program, <br />process, or system developed with significant expenditure of public funds. This additional <br />fee must relate to the actual development costs of the information. <br /> <br />V. Access to Data on Individuals. <br />Information about individual people is classified by law as public, private, or confidential. A list of <br />the private and confidential information maintained by the City is contained in Appendix A. <br />A. People Entitled to Access. <br /> <br /> Public information about an individual may be shown or given to anyone requesting the <br />information. <br /> <br /> Private information about an individual may be shown or given to: <br />Deleted: information <br />Formatted: Indent: Left: 0.5", No bullets or <br />numbering <br />Deleted: a <br />Deleted: y or electronic transmittal of the data <br />Deleted: F <br />Deleted: , unless significant time is required. <br />Deleted: In that case,