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Mr. Bill Joynes January 31, 2017 Page 2 K:\03455-000\Admin\Docs\3455-000 COM LTR PROP-b joynes-013117-DPW-CE & EngTeam.docx TCAAP Project Advisor We propose that Mr. Bret Weiss, PE, will continue to serve as a project advisor to the City for the TCAAP project. Bret will work collaboratively with the City and WSB team on an as-needed basis to provide strategy support and advice for the implementation of the TCAAP project. SCOPE OF SERVICES We expect to provide the following general services to the City of Arden Hills: General Director of Public Works and City Engineering Duties 1. Acts in a department head capacity for the Public Works Department including planning; coordinating; supervising; and evaluating programs, plans, services, staffing, equipment, infrastructure, and maintenance. 2. Evaluates public works needs and formulates short- and long-range plans to meet needs in all areas of responsibility, including streets, water, sewer, drainage, lighting, park maintenance, building maintenance, vehicles, and equipment for the City. 3. Meets with developers and members of the public on proposed development projects in order to relate the process and procedures involved with engineering and infrastructure development. Works with the Finance Department to monitor charges and revenues associated with development and public improvement projects. 4. Determines the need for preliminary studies and reviews all preliminary studies for compliance with ordinances, comprehensive plans, engineering standards, and financial guidelines. 5. Directs engineering activities on projects and oversees project management for the construction of municipal public works projects. 6. Regularly attends City meetings including City Council, and on an as-needed basis, City Council Work Session, Planning Commission, and PRTC meetings. 7. Directs the assessment process for recovery of municipal costs incurred on improvement projects. 8. Develops systems to monitor sewer and water usage. 9. Prepares annual departmental budgets and CIP and monitors expenditures. 10. Acts as City liaison and City representative with other communities and county, state, and federal agencies. 11. Provides advice and recommendations to the City Administrator and other City departments and staff, reviews proposals submitted by management staff and makes appropriate comments and suggestions, and assists City staff with any engineering needs. 12. Works with outside individuals/groups involved in studies affecting City services and coordinates special projects and studies. 13. Develops and implements procedures for effective operation of the Public Works Department consistent with City policies and relevant laws, rules, and regulations and implements Council directives. 14. Oversees the maintenance of the City’s Municipal State Aid Road System. 15. Makes public presentations and deals with the public on an individual basis. 16. Supervises staff either directly or through subordinate supervisors and oversee operations to assure the desired level and quality of service is being provided. Supervision of staff includes: assignments; direction; discipline; suspension; reward; grievances; transfer of employees; and recommendations on the hiring, discharge, or promotion of employees in the Public Works Department. Office Hours: Ms. Polka will provide an average of thirty-two (32) hours per week of time at City Hall and Public Works with which to complete these duties.