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City of Arden Hills City Council Work Session for February 21, 2017 P:\Planning\Comprehensive Plan\2018 Comprehensive Plan\Memos_Reports_2040 Comp Plan Page 2 of 3 Discussion Since August 2016, the City has worked with WSB & Associates under a Professional Services Agreement that includes public works supervision, engineering services, and planning support. The City Council approved an extended agreement with WSB for public works directorship on February 13, 2017. Considering this existing Agreement, staff requested that WSB submit a proposal to complete the 2040 Comprehensive Plan prior to bringing the RFP to the City Council for final approval. A copy of the proposal from WSB is included in Attachment B. Work Plan The work plan proposed by WSB is consistent with the draft RFP and the minimum requirements established by the Metropolitan Council for Comprehensive Plan updates. The plan chapters would include general community development topics (community profile, land use, economic development, and housing), parks and trails, technical topics related to public infrastructure (transportation, water supply, water resources, and sewer), and implementation. The budget includes a water supply model as an alternate project if it is determined the TCAAP water supply model is unusable for the remainder of the City. Schedule Although the Comprehensive Plan submittal deadline is December 31, 2018, the City must provide adjacent and affected jurisdictions a six month review period to comment on the plan update before submitting to the Metropolitan Council. Therefore, the City should aim to approve the Comprehensive Plan update no later than May 2018. The schedule provided by WSB would allow for the City Council to approve the update in March 2018. The work schedule includes a series of meetings and workshops with the City Council, Planning Commission, Economic Development Commission, and Parks, Trails, and Recreation Committee. One public open house is scheduled for January 2018 to review the final draft of the Comprehensive Plan prior to Planning Commission and City Council consideration. Financial Impact WSB has proposed a total project budget of $131,050. The water supply model would be an additional $6,000 if the City determines this work is needed. It is estimated that approximately 70 percent of the costs associated with the update would be billed in 2017 ($91,735), with the remaining 30 percent ($39,315) billed in 2018. Staff would recommend that any contract for consulting services stipulate that the project cost should be a not-to-exceed amount. The overall project cost may be reduced if the City fills the vacant Community Development Director position in the future and is able to commit more staff resources to completing sections of the plan. It is difficult to compare the cost for Comprehensive Plan updates across different communities given differences in population, pace of development, and the level of detail required for a given plan update. Staff has compiled the table below to show the range in budgets for Comprehensive