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powers; purchasing supplies and materials; and, using City and County facilities, offices, and staff, as respectively appointed by the City and County, in the exercise of its powers and the performance of its duties. (d) The Administrative Director shall have the authority to approve expenditures consistent with the approved Budget. Section 4.8 Execution of Contracts. The Authority may make and enter into contracts pursuant to Minnesota Statutes, Section 469.101 and other applicable law. All contracts and other written agreements or instruments to which the Authority is a party or by which the Authority may be bound must be executed by the Chair and the Administrative Director. If the Chair or the Administrative Director is absent or otherwise unable to execute a document, the Vice Chair may execute the document in place of one individual, but not bothas provided in Section 4.7 above. Section 4.9. Reports. The JDA shall prepare an annual report at the end of each calendar/fiscal year and submit such report to the City and County not later than February 15 of the succeeding calendar/fiscal year. The JDA shall also prepare and present to federal and state officials such reports and audits as may be required by law, regulation, or contract. ARTICLE V – MEETINGS Section 5.1. Regular Meetings. The Board shall hold regular meetings according to a meeting schedule adopted or revised from time to time by resolution of the Board, and shall hold at least one regular meeting per year. Unless otherwise agreed by the City and County, all meetings of the Authority shall be held at the Arden Hills City Hall. The Board shall not meet at times of regularly scheduled meetings of the Ramsey County Board or Arden Hills City Council unless agreed to by the City and County. All meetings of the Authority shall be conducted pursuant to the requirements of the Minnesota Open Meeting Law (“OML”), and the Minnesota Government Data Practices Act (“MGDPA”), as amended. Section 5.2. Special Meetings. Special meetings of the Board may be called by the Chair or any two Commissioners for the purpose of transacting any business designated in the call notice. The call notice for a special meeting may be delivered to each Commissioner by telephone, voice mail, electronic mail, or may be mailed to the business or home address of each Commissioner at least three (3) days prior to the date of such special meeting. Notice of any special meeting shall also be posted and/or published as may be required by law. Section 5.3. Quorum. The powers of the Authority shall be vested in the Board. Four (4) Commissioners shall constitute a quorum for the purpose of conducting the business and exercising the powers of the Authority and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board upon a vote of a majority of the Commissioners present. Each member of the Board shall have one vote. Section 5.4. Order of Business. At the regular meetings of the Board the following shall be the order of business as directed by the Chair: Page 6 of 10 421119v56 MTN TW185-1