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City of Arden Hills - 2017 Trail/Watermain Projects – Final Design & Bidding September 6, 2017 Page 2 of 4 Description of Services Final Design 1. Final Design Final plans and specifications will be prepared for the project. Specific work included with this task will be the development of the project documents including the updated plans and specifications for bidding. The plans will detail the removals, location and grade of the trail extension, pedestrian connections, restoration, erosion control, and SWPPP documentation. Documentation for the necessary permits will also be prepared along with an engineer’s opinion of probable cost. The City added approximately 600 feet of watermain along County Road E2; engineering services for this work including surveying and final design have been added to the total fee. The plans will be provided to MnDOT for State Aid review and approval as well as Ramsey County for their required review and permitting. We understand that no federal funding will be obtained and therefore the project will not be required to meet Federal design/construction guidelines. Permitting through the Rice Creek Watershed District will be required to complete the project. The proposed alignment and design of the CR E2 trail will trigger a number of the RCWD rules as well, and the necessary scope of work for this task has been included. Plans will also be provided to Bethel University for final review and comment during this phase. 2. Coordination with MnDOT, Ramsey County, & Bethel University Each of the trail segments is within Ramsey County right‐of‐way and it will be critical to the success of this project for WSB to lead communication and coordination efforts to facilitate the design and construction of the new trail segments. WSB will hold one project meeting with Ramsey County and one with Bethel University during the design process, either at City Hall or County/Bethel offices. This will include coordination of right‐of‐way and anticipated disturbances, if needed. We will provide the necessary graphics, maps, and presentation materials for these meetings. In addition, email correspondence, conference calls, and other related day‐to‐day communications techniques will be used. The portion of the trail project along Old Snelling Avenue will be designed and constructed in accordance with State Aid standards; the appropriate level of communication with MnDOT is also included with the scope of work. 3. Project Meetings/City Council Meetings WSB will continue to hold project meetings with City staff as well as stakeholders as needed during the final design process. Prior to the final acceptance of the design and specifications, we will attend a second City Council meeting. WSB will work with City staff to develop and mail the required notices for project meetings and prepare any necessary resolutions for City Council meetings. We will provide the necessary graphics, maps, and presentation materials to be used at the hearing or City Council meeting. 4. Project Bidding Services WSB will prepare advertisement for bids, respond to contractor questions, receive bids, provide a bid tabulation, evaluate qualifications, and provide an award recommendation to the City.