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1 <br /> <br /> <br /> CITY OF ARDEN HILLS <br />POSITION DESCRIPTION <br /> <br />Position Title: City Clerk <br />Department: Administration <br />Accountable to: Finance and Administrative Services Director <br /> Positions Supervised: Customer Service Specialist, Office Support Specialist, Communications <br />Coordinator, Deputy Clerk <br />Status: Regular Full Time <br /> July 2017 <br /> <br />PRIMARY OBJECTIVES <br />Performs intermediate administrative work processing licenses, administering City elections, maintaining <br />official City records, supervising office support functions for the City offices, assisting with human resources <br />and benefits administration, and related duties as apparent or assigned. Work is performed under the general <br />direction of the Finance and Administrative Services Director. Continuous supervision is exercised over the <br />Deputy Clerk, Office Support Specialist and Customer Service Specialist. <br />QUALIFICATION REQUIREMENTS <br />To perform this job successfully, an individual must be able to perform each essential function satisfactorily. <br />The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable <br />accommodations may be made to enable individuals with disabilities to perform the essential functions. <br /> <br />ESSENTIAL FUNCTIONS OF THE POSITION <br />Performs duties of the City Clerk as designated (i.e., publishing notices, certifying documents for City and <br />Public use, preparing meeting agendas and minutes, maintaining and publishing ordinances, and resolutions). <br /> <br />Manages the City’s central record system to ensure complete, accurate storage and ready retrieval of <br />information. Ensures the proper storage and maintenance of all official City records such as; City Council <br />minutes, resolutions, and ordinances. <br /> <br />Assists with Data Practices requests and oversees record retention schedule; coordinates documents for <br />scanning into the records retention software. <br /> <br />Oversees the City’s licensing process in accordance with City Ordinance and State statute. <br /> <br />Supervises and coordinates the City elections process. <br /> <br />Coordinates the on-going updating of the City’s website, social media and Intranet to ensure the information <br />remains accurate and up-to-date, and to enhance the usefulness of the website to all website users. <br /> <br />Functions as staff liaison to the Communications Committee. <br /> <br />Supervises the office support staff to ensure all aspects of the office support function operate efficiently and <br />effectively. <br /> <br />Coordinates appointments and vacancy notices for City boards and commissions.