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DRAFT Request and Workplan for an additional 120 hours for Communications Coordinator <br />The Council is asked to consider a request to temporarily increase the Communications Coordinator’s number of hours worked per week from 25 to 40 for eight <br />weeks, which reflects an additional 15 hours per week, for a total of 120 hours, in order to accomplish the following (some of which are outside the scope of <br />Council identified priorities for the position): <br />• Move up the delivery timeline for the website redesign from 18 months to 16 months (pending no other timeline changes) by increasing the number of <br />weekly hours devoted to conte nt review, clean-up and navigation planning. <br />• Develop a new resident guide mailer that outlines important policies and procedures. <br />• Develop coordinated TCAAP messaging based on upcoming known milestones related to MDA approval and development timeline <br />• Develop plans for addressing emergency management communications for the City and an employee newsletter <br />• Draft, distribute weekly Admin Update <br />Work plan breakdown: <br />Proposed Deliverable Estimated number of hours Total <br />Hours <br />1. Develop content and navigation strategies and clean up existing <br />content for four important areas of the site and their <br />corresponding pages: About Us, Business, Recycling & Disposal, <br />New Residents for a total of 65 pages (of 200+ pages) <br />Four kick -off meetings with i nternal subject matter experts (4 hours) <br /> <br />Content and navigation plan for 4 areas (10 hours ) <br /> <br />Content re view and clean-up of 65 pages (65 hours) <br /> <br />79 <br />2. Develop new resident guide single-page mailer to fold into utility <br />bills <br />Develop content outline for 1-page mailer (1 hours) <br />Draft conte nt and design for new mailer (3 hours) <br />Finalize content and design edits (1 hour) <br /> <br />5 <br />3. Develop coordinated TCAAP messaging for MDA and other news <br />related to Rice Creek Commons <br />Develop talking points, media statements, and newsletter articles <br />related to the MDA and development timeline for RCC (8 hours) <br />8 <br />4. MISC: Develop a communications plan, including crafted <br />messages, for e mergency management; Develop a plan and design <br />template for an employee newsletter <br />Develop emergency management communications plan for the City, <br />includes peer cities research and best practices (8 hours) <br />Develop plan/design for an employee newsletter (4 h ours) <br />12 <br />5. Develop, distribute weekly Admin Update Develop, distribute weekly Admin Update, assuming two hours per <br />week (16 hours) <br /> <br />16