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Page 1 of 1 DATE: February 20, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Inspection Vehicle Purchase Budgeted Amount: Actual Amount: Funding Sources: $29,000 $24,706.05 Equipment Replacement Fund Background In 2004 the City purchased a new Chevrolet Blazer for the building inspection vehicle. The Blazer currently has mileage of 67,490. Equipment replacement guidelines suggest replacing this vehicle on a 10-12 year cycle. Discussion The 2018 Capital Improvement Plan (CIP) includes an item for the replacement of the 2004 Chevy Blazer (Unit 116). A copy of the detailed sheet from the CIP is attached (Attachment A). Repair costs for parts and labor between 2013 and 2017 totaled $7,765.98. The 4-wheel drive recently became inoperable. Repairs would cost approximately $2,500, which is more than the trade-in value of the vehicle. The proposed Ford Escape is all-wheel drive, which is recommended by the City’s inspectors due to driving in winter conditions as well as off pavement situations as occur with large projects such as the Land O’ Lakes expansion The 2018 CIP has an estimated budget for the purchase of a new inspection vehicle of $30,000 and a trade in value of $1,000 for a net budget of $29,000 for this purchase. The pricing quote (Attachment B) shows a purchase price from Midway Ford Commercial of $24,706.05, with the $750.00 trade-in of the 2004 Blazer. This price includes tax and licensing, and is below the estimated budget. . A quote was also received for a 2-wheel drive Ford Escape in the amount of $24,869.57 which is $163.52 higher than the all-wheel drive vehicle. The pricing provided in the quotes are as listed in the Minnesota State contract. Attachments ATTACHMENT A: Equipment CIP ATTACHMENT B: Quote from Midway Ford – All-Wheel Drive ATTACHMENT C: Quote from Midway Ford – 2-Wheel Drive AGENDA ITEM – 1C MEMORANDUM