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ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – MAY 22, 2018 2 Councilmember Holden asked about parking options. A discussion ensued regarding parking at the civic site. City Administrator Perrault stated that City Attorney Jamnik suggested a formal vision statement be provided to the Civic Site Task Force. City Administrator Perrault suggested the following vision statement for the Civic Site Task Force: To work with the City’s consultant, the public, and the City Council and to conduct research and propose potential options regarding the civic site property. City Administrator Perrault stated the Civic Site Task Force’s goal is not to make a recommendation necessarily but rather to conduct research as to the different types of uses for the site and in turn present their findings to the City Council. Mayor Grant reminded the group that there is a two-year deadline. A discussion ensued regarding the proposed civic site parcel as well as the parcel where the current City Hall is located, which included parking, lot dimensions, setbacks, and building square footage. A discussion ensued regarding the space study and resale options of the current City Hall. Rich Straumann, PTRC Chair, requested that he be appointed as an alternate PTRC member to the Civic Site Task Force. Mayor Grant stated this was fine but indicated that continuity was important. The Council agreed to appoint City Administrator Dave Perrault or his designee as the staff liaison. A discussion ensued regarding when the first meeting should take place, the goal of the first meeting, and the frequency of the meetings. City Administrator Perrault stated that HGA will be available for three meetings with the Civic Site Task Force, three meetings that will serve as open houses, and three meetings with the City Council. Mayor Grant suggested that the Civic Site Task Force not be overly concerned if a couple of the members cannot attend a particular meeting. He stated that it is better to still meet as a group so that this project can move forward and the deadline can be met. A discussion ensued regarding selection of a Chair for the committee and what the first meeting should entail. The Council agreed that the first meeting should be for the Civic Site Task Force members in order to familiarize themselves with the project and process, and the second meeting would include HGA.