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City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS <br />Minnesota <br />SPACE NEEDS ASSESSMENT <br />DATE: December 2017 <br />SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED <br />SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS <br />CODE FINANCE AND ADMINISTRATION 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING <br />Personnel Spaces <br />O-200 City Administrator (Bill Joynes)1 1 1 200 200 200 200 200 <br />O-164 1 1 1 164 164 164 164 170 <br />O-144 City Clerk (Julie Hanson)1 1 1 144 144 144 144 Adjacent to Dep City Clerk 133 <br />O-120 Dep. City Clerk (Jolene Trauba)1 1 1 120 120 120 120 Adjacent to City Clerk 130 <br />W-64 Office Support Specialist (Britt Pease)1 1 1 64 64 64 64 60 <br />W-64 1 1 1 64 64 64 64 60 <br />W-64 Accounting Analyst (Ashley Bertrand)1 1 1 64 64 64 64 Adjacent to Accounting Clerk 67 <br />W-64 Accounting Clerk (Pang Silseth)1 1 1 64 64 64 64 Adjacent to Accounting Analyst 67 <br />O-120 Future - Finance Analyst - 1 1 120 - 120 120 130 <br />Subtotal, Personnel Spaces 8 9 9 884 1,004 1,004 <br />Departmental Spaces <br />A-48 File/copy/storage 1 1 1 48 48 48 48 32' open shelving/Layout Counter 260 <br />A-250 File/copy/storage 1 1 1 250 250 250 250 32' open shelving/Layout Counter 260 <br />R-320 Records Storage/File Space 1 1 1 320 320 320 320 Standard Shelving, Lateral Files, scan station ? <br />R-120 Resource Library 1 1 1 120 120 120 120 Adjacent to copy/file area ? <br />A-120 Mail Boxes 1 1 1 120 120 120 120 30 mail boxes, copy and layout counter 127 <br />C-120 Sm. Conference Room 1 1 1 120 120 120 120 4-6 people (future office potential)0 <br />C-280 Med. Conference Room 1 1 1 280 280 280 280 8-12 people (existing is open work area)230 <br />R-250 Break Room 1 1 1 250 250 250 250 Existing break/comm room 1,200 sf <br />R-120 Reception Desk/Public Window 1 1 1 120 120 120 120 64 <br />R-252 Lobby/Waiting Area 1 1 1 350 350 350 350 seating for 6 people, fire place 350 <br />R-120 Election Storage 1 1 1 120 120 120 120 ? <br />Subtotal, Departmental Spaces 2,098 2,098 2,098 <br />Note: existing efficiency factor approx 45% <br />Total Usable SF 2,982 3,102 3,102 Existing 3,068 <br />Director of Finance and Admin <br />Services (Dave Perrault Interim) <br />Customer Service Specialist <br />(Sue Johnson) <br />(O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork <br />Efficiency Factor as % of Usable 30%1,278 1,329 1,329 Difference 1,363 <br />TOTAL PROPOSED/PROJECTED OCCUPIABLE 4,260 4,431 4,431 <br />CITY HALL