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DATE: July 23, 2018 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> Dave Perrault, City Administrator <br /> <br />FROM: Matthew Bachler, City Planner <br /> <br />SUBJECT: Professional Services Agreement for On-Call Planning Support Services <br /> <br />Budgeted Amount: Projected Amount: Funding Source: <br />$100,000 N/A Planning & Zoning <br /> <br />Council Should Consider <br /> <br />Motion to authorize the City Administrator to enter into a Professional Services Agreement with <br />Bolton & Menk, Inc. for on-call planning support services. <br /> <br /> <br />Background <br /> <br />The City Council approved the release of an RFP for on-call planning support services on May <br />29, 2018 (Attachment A). Two consulting firms submitted proposals. Staff conducted interviews <br />with both firms and is proposing that the City Council authorize the City Administrator to enter <br />into a Professional Services Agreement with Bolton & Menk, Inc. The firm has relevant <br />experience providing similar services for other Minnesota communities. A copy of the <br />Professional Services Agreement with Bolton & Menk is provided in Attachment B. The <br />Agreement has been reviewed by the City Attorney. <br /> <br />The 2018 budget includes approximately $100,000 for Other Professional Services to help <br />support planning functions, and absorb any costs due to unexpected projects. To date, this budget <br />has had minimum expenses charged to it related to the 2040 Comprehensive Plan Update. <br /> <br /> <br />Attachments <br /> <br />A. RFP for On Call Planning Services <br />B. Professional Services Agreement with Bolton & Menk <br />CONSENT ITEM – 7C <br /> <br /> MEMORANDUM <br />