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Selecting: The MPCA will make selection decisions. The MPCA has the responsibility and authority to extend an offer for a position to an applicant, and will make the final selection decisions. Background checks: The MPCA will conduct background checks on applicants prior to their official acceptance into the Minnesota GreenCorps Program. The check will include a: 1) national sex offender database search, 2) state criminal database search, 3) FBI fingerprint based check for members working with vulnerable populations, and 4) driver's license and driving record verification. Member participation in the Minnesota GreenCorps Program is contingent upon passing all relevant background checks. B. Member management 1. Member training: The MPCA is responsible for coordinating the logistics and scheduling the member trainings that occur throughout the year. The MPCA will reimburse travel expenses for members to attend Minnesota GreenCorps-sponsored training. Member orientation(s) topics will include: AmeriCorps/Minnesota GreenCorps policies and procedures; OnCorps reports (the inline reporting system for AmeriCorps programs); reporting requirements; training in topic areas; and safety, including right -to -know and emergency procedures. 2. Oversight: While the Host Site will provide day-to-day supervision, the MPCA will communicate regularly with the Host Site and site supervisor to ensure that the tasks and activities of the member project align with the position description and goals of the Minnesota GreenCorps Program and the MPCA. The MPCA will work with the member and host site to refine project measures throughout the term of service. The MPCA is also responsible for data compilation and reporting to interested parties including ServeMinnesota, Corporation for National and Community Service (CNCS), MPCA management, and other interested parties. 3. Mentors: The MPCA will provide each Minnesota GreenCorps Member with a mentor that will provide technical assistance and support throughout the program year. 4. Member site visits: The MPCA will conduct up to two site visits during the year with each Member. Site visits will be scheduled by the MPCA with the Minnesota GreenCorps member and site supervisor. 5. Monitoring program requirements: The Minnesota GreenCorps Program Coordinator will track and monitor each Member's progress in completing program requirements. This includes monitoring Members' service hours to ensure the Member will fill the minimum hour requirement by August 2018. 6. Member personnel file: The MPCA will maintain a personnel file for each Member. 7. Member benefits: The MPCA is responsible for administering/overseeing member benefits (as applicable) including: living allowance, health insurance and workers' compensation. The MPCA will provide assistance to qualifying Members in receiving federal student loan forbearance, childcare reimbursement, and education awards from the corresponding government entities that provide such benefits. The MPCA will also provide travel reimbursement for approved expenses. 8. Reasonable accommodation: A reasonable accommodation is any modification or adjustment to a job, practice, or work environment that makes it possible for an individual with a physical or mental disability to perform the essential functions of a job. The MPCA must provide such accommodations, upon request by members with disabilities, unless doing so imposes undue financial or administrative burden to the program. 9. Member discipline: The MPCA will work closely with the Host Site supervisor regarding setting expectations and, if necessary, administering discipline for performance -related issues, including but not limited to: tardiness, failure to meet deadlines, failure to complete service position duties, etc. 10. Grievance procedures: The MPCA will ensure that employee work problems are appropriately resolved; when necessary, the MPCA will ensure that Grievance Procedures are administered as prescribed in the Member Service Agreement. 11. Site re -assignment: In the event that a Host Site environment becomes unsuitable for a Member to continue their service work, the MPCA reserves the right to terminate the site partnership and move the Member to another site, should an opportunity exist. C. Member suspension, release from service, and termination 1. Only the MPCA's designated staff has the authority to suspend or release a Member either for cause or for compelling personal circumstances. Host Site supervisors must actively work with the MPCA to address performance issues before suspension or release from service is considered. 2. Terminating: Only MPCA's designated staff has the authority to suspend or release a Minnesota GreenCorps member from service for disciplinary reasons. Site supervisors must actively work with the MPCA to address performance issues before termination is considered. D. Host Site management 1. Training: Host site orientation topics will include: AmeriCorps/Minnesota GreenCorps policies and procedures, OnCorps reports, and reporting requirements. 2. Site visits: The Minnesota GreenCorps Program Coordinator and/or other MPCA staff will conduct up to two site visits with each site. The site visits will review progress in relation to the expectations laid out in the Site Agreement, celebrate success, and provide assistance in problem solving. Page 26 of 34 I February 2019 1 p-mgc2-03