03-18-19-SR - Laserfiche WebLink

Home Browse Search

3. Monitor and approve in-kind: The Minnesota GreenCorps Program Coordinator will monitor in-kind reports submitted to OnCorps by the Site Supervisor, and will approve in-kind reports once proper documentation is received. 4. Background checks: The MPCA will conduct and pay for background checks on host site supervisors prior to the start of the Minnesota GreenCorps Program. The check will include 1) national sex offender database search, and 2) state criminal database search. If a site supervisor has recurring access to vulnerable populations, an additional fingerprint check will be required. Site participation in the Minnesota GreenCorps Program is contingent upon passing both background checks. E. Insurance 1. The Members will be covered under the MPCA Commercial General Liability and Commercial Automobile Liability insurance policies as volunteers. If the members are using vehicles belonging to the Host Site organization to conduct business on behalf of the Minnesota GreenCorps Program, the Host Site's insurance is primary. Any other insurance that may be available would only respond after the organization's insurance is exhausted. A. Host Site responsibilities The Host Site, acting primarily through the Host Site supervisor, is responsible for the following as a Minnesota GreenCorps participant: A. Member support and management 1. Member recognition: Minnesota GreenCorps members are not "employees" or "volunteers" of the host site. 2. Supervision: Provide day-to-day professional supervision of the Minnesota GreenCorps member(s), equating to at least 3.2 hours per week (0.08 full time employee [FTE]), per member. Set a daily schedule with the Minnesota GreenCorps member to ensure a full-time member is serving approximately 40 hours/week, and then hold the member accountable to this set schedule. 3. Provide appropriate safety training, including right -to -know and emergency procedures. 4. Workspace, computer access, supplies, materials. Provide reasonable workspace for members to complete the tasks of their project. This includes a desk, phone, computer, access to office supplies, access to a printer, copy machine, materials needed for Minnesota GreenCorps member projects (displays, fact sheets, manuals, etc.). Members must have regular access to the internet for Minnesota GreenCorps-related purposes (i.e., completing timesheets, using the Minnesota GreenCorps website, checking email) as well as to complete the tasks of their project. It is recommended the host site provide a host site email address to the Minnesota GreenCorps member if possible. 5. On-site training: Invite the Minnesota GreenCorps member to participate in relevant on-site training and/or staff meetings. Minnesota GreenCorps members may record this time toward their service hours. 6. Member professional development: Host sites are encouraged to provide at least $150 towards member professional development, such as attending conferences, seminars, workshops, trainings, etc. 7. Work environment: Maintain a work environment that is welcoming, respectful, and free of harassment and discrimination, and safe. Name badge: Provide the member with a name badge, if required, according to the personnel policies of the host site. 8. Reasonable accommodation: Members with mental or physical disabilities have the right to request reasonable accommodations through their host site. The host site should work closely with the Minnesota GreenCorps Program Coordinator and the MPCA's Human Resource Office to support and respond to such requests. 9. Grievance procedures: Discuss work problems with members, engage in informal problem solving, and (if required) support the Grievance Procedures included in the Member Service Agreement. B. Supervisor responsibilities 1. Attend supervisor training: Supervisors are required to participate in a one -day Site Supervisor Orientation at the start of the program year to learn roles and responsibilities. If a host site is unable to attend the supervisor training, they must let the MPCA know in writing and work with the MPCA to receive proper training. 2. Approve timesheets: Verify the member's service hours by approving his or her timesheet online once every two weeks through the OnCorps Reports online system. Member timesheets must be approved by supervisors on time for the member to receive his or her living allowance. 3. Participate in site visits: Participate in a bi-annual site visit facilitated by the Minnesota GreenCorps Program Coordinator. The purpose of the visit will be to review progress in relation to the expectations laid out in the Site Agreement, celebrate success, and provide assistance in problem solving. 4. Maintain open lines of communication: Maintain open lines of communication with the Minnesota GreenCorps member, Minnesota GreenCorps Program Coordinator, and MPCA professional staff in relation to the member's role and performance. Page 27 of 34 I February 2019 1 p-mgc2-03