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CONSENT ITEM – 7D <br /> <br />MEMORANDUM <br /> DATE: April 22, 2019 <br />TO: Honorable Mayor and City Councilmembers <br />Dave Perrault, City Administrator <br />FROM: Gayle Bauman, Finance Director <br />SUBJECT: Springbrook Software and Server Upgrade <br />Budgeted Amount: Actual Amount: Funding Source: <br />$10,000 $10,370 Technology Fund <br /> <br />Council Should Consider <br />Approval of Springbrook software upgrade from Progress to Microsoft SQL and purchase of SQL <br />Server License and Client Access Licenses. <br /> <br />Background <br />The server that hosts our financial software package (Springbrook) is at end of life and needs to be <br />replaced this year. This necessity has opened the door for the City to upgrade Springbrook from <br />its current Progress platform to the Microsoft SQL platform. One of the benefits of switching to <br />the Microsoft SQL platform is that the City will be better able to utilize the Crystal Reports program <br />to extract data from Springbrook which will bring many more efficiencies to the Finance <br />department. Currently staff cannot run Springbrook and Crystal Reports on the same computer and <br />we will lose the ability to utilize Crystal Reports by the end of 2019 if we don’t upgrade. <br /> <br />There was $30,000 budgeted in the Technology Fund in 2019 for computer and network device <br />replacements. An analysis of what has been spent to date and the needs for the remainder of 2019 <br />show that there is at least $10,000 available for this project. <br /> <br />Attachments <br />Attachment A: Quotes from Springbrook and Roseville IT <br /> <br />