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DATE: July 8, 2019 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> <br />FROM: Dave Perrault, City Administrator <br /> <br />SUBJECT: CTV Equipment Upgrade <br /> <br />Budgeted Amount: Estimated Amount: Funding Source: <br />$40,000 – 2018 <br />$40,000 - 2019 <br />$84,166.06 Cable Fund <br /> <br />Council Should Consider <br /> <br />The Council should consider approving the contract with North Suburban Access Corporation <br />dba CTV North Suburbs to upgrade the City’s Council A/V equipment. <br /> <br />Background <br /> <br />The City Council considered CTV’s proposal at their June 24, 2019 City Council meeting, the <br />previous memos and agreements are attached; at this meeting, the Council tabled approval and <br />requested CTV further investigate how the equipment upgrade will affect the playback of <br />meetings and buffering concerns. CTV has provided a memo (see Attachment E) that outlines <br />how they are dealing with meeting playback. CTV will also be present at the Council for <br />questions. <br /> <br />Budget Impact <br /> <br />This item was originally budgeted to be split between 2019 and 2020 with $40,000 allocated for <br />each year. Following a review of the project, CTV is recommending the City complete the <br />project in one year. The project is expected to cost $84,166.06 (58,385.24 for equipment and <br />$25,780.82 for professional services), which is higher than the $80,000 estimate when the CIP <br />was previously put together. The Cable Fund has a sufficient cash balance to absorb combining <br />the project into one year, and the $4,166.06 over the estimate. <br /> <br />Attachments <br /> <br />Attachment A: June 24, 2019 City Council Memo – CTV Equipment Upgrade <br />Attachment B: NSAC Professional and Technical Services Agreement <br />Attachment C: Project Description <br />Attachment D: Equipment Schedule <br />Attachment E: CTV Memo Regarding Meeting Playback <br />CONSENT ITEM – 6B <br /> <br /> MEMORANDUM <br />