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DATE: June 24, 2019 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Dave Perrault, City Administrator <br />SUBJECT: CTV Equipment Upgrade <br />Budgeted Amount: Estimated Amount: Funding Source: <br />$40,000 – 2018 <br />$40,000 - 2019 <br />$84,166.06 Cable Fund <br />Council Should Consider <br />The Council should consider approving the contract with North Suburban Access Corporation <br />dba CTV North Suburbs to upgrade the City’s Council A/V equipment. <br />Background <br />CTV presented to the City Council at their May 22, 2019 work session, a proposal to update the <br />Council Chambers A/V equipment; the City Council reviewed the proposal and directed CTV to <br />move forward with the upgrade proposal at a subsequent Council meeting. <br />The proposed schedule to move forward is: <br />-June 24: Council approval <br />-July 30 – August 8: Installation of equipment <br />-August 14: Project completion <br />CTV will provide a temporary work-around for any meetings that would be affected <br />The attached documents include the proposed contract for services (attachment A), the project <br />description (attachment B), and an equipment schedule (attachment C). <br />Budget Impact <br />This item was originally budgeted to be split between 2019 and 2020 with $40,000 allocated for <br />each year. Following a review of the project, CTV is recommending the City complete the <br />project in one year. The project is expected to cost $84,166.06 (58,385.24 for equipment and <br />$25,780.82 for professional services), which is higher than the $80,000 estimate when the CIP <br />was previously put together. The Cable Fund has a sufficient cash balance to absorb combining <br />the project into one year, and the $4,166.06 over the estimate. <br />MEMORANDUM