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Old Snelling Avenue and County Road E Improvements ATTACHMENT A
<br />Draft Project Delivery Schedule
<br />City Project No. PW-20-0100 DRAFT
<br />August 5, 2019
<br />Date Project Action General Description
<br />August 26, 2019 Order Preparation of Feasibility Report
<br />Ordering the Feasibility Report is a required step in the MS 429 process to determine if the proposed improvement is necessary, cost-effective, and feasible.
<br />The report must also include the estimated cost of the improvements. The Feasibility Report is recommended to include surveying, geotechnical investigation,
<br />schematic design of the roundabout and preliminary right of way/easement mapping.
<br />September 24, 2019 Public Informational Meeting Informational meeting to inform benefiting property owners of potential project scope and schedule
<br />October 14, 2019 Accept Feasibility Report and Call for Improvement Hearing Engineer will present the Feasibility Report, the proposed project, an initial cost estimate and potential assessments. City Council will set the date and time for
<br />the Improvement Hearing as required by the MS 429 process.
<br />October 16, 2019 Notices of Public Hearing Mailed
<br />The city must mail a notice once to each property owner in the proposed assessment area, at least 10 days prior to the improvement hearing that states the
<br />time and place of the hearing, the general nature of the improvement, the estimated cost and the proposed assessment area. The notice must also contain a
<br />statement that a reasonable estimate of the cost of the assessment will be available at the hearing.
<br />October 16, 2019 Notice of Public Hearing Published
<br />The city must publish notice of the improvement hearing twice in the official newspaper, stating the time and place of the hearing, the general nature of the
<br />improvement, the estimated cost, and the area proposed to be assessed. The notices must appear at least one week apart. At least three days must elapse
<br />between the last publication date and the date of the hearing.
<br />October 28, 2019 Cooperative Agreement for Design City Council approval of a Cooperative Agreement with Ramsey County for engineering design
<br />November 11, 2019 Improvement Hearing (Public Hearing)
<br />City Council discusses a specific local improvement before ordering it done. The Council considers all information in the Feasibility Report and any other
<br />information necessary for Council deliberation. At the Improvement Hearing, interested persons may voice their concerns, weather or not they are in the
<br />proposed assessment area. A reasonable estimate of the total amount to be assessed and a description of the methodology used to calculate individual
<br />assessments for affected parcels must be available at the hearing.
<br />November 11, 2019 Order Improvements and Preparation of Plans and Specifications The project may be ordered any time within six (6) months after the Improvement Hearing. The resolution may reduce, but not increase, the extent of the
<br />improvement as stated in the notice of hearing. Consultant proceeds with preparation of plans and specifications.
<br />November 25, 2019 Cooperative Agreement for Construction City Council approval of a Cooperative Agreement with Ramsey County for project construction
<br />December 10, 2019 Public Informational Meeting Informational meeting to inform benefiting property owners of revised project scope and schedule
<br />February 24, 2020 Approve Plans and Order Advertisement for Bids City Council approval of project plans and ordering bids is a requirement of MS 429
<br />February 24, 2020 Declare Amount to be Assessed and Call for Assessment Hearing The City Council will set the date and time for the Assessment Hearing as required by the MS 429 process. Hearing date is coordinated with anticipated bid
<br />opening date.
<br />February 26, 2020 Publish Advertisement for Bids A step in the bidding process.
<br />March 24, 2020 Bid Opening Final step in the bidding process. Bids are opened by staff and tabulated. Staff prepares a recommendation to the City Council regarding an award of contract.
<br />March 25, 2020 Final Assessment Roll The city clerk, with the assistance of the engineer or other qualified person selected by the council, prepares the proposed assessment rolls.
<br />March 25, 2020 Notices of Public Hearing Mailed
<br />At least two weeks before the hearing the city must also mail notice of the hearing to each affected property owner. This mailed notice must include the
<br />amount of the special assessment against the individual parcels, a description of the landowner’s right to appeal the assessment, possible prepayment
<br />provisions, and the interest rate on the assessments.
<br />March 25, 2020 Notice of Public Hearing Published At least once and at least two weeks before the assessment hearing, the city must publish notice of the hearing in the city newspaper
<br />April 13, 2020 Assessment Hearing The purpose of this hearing is to give property owners an opportunity to express concerns about the actual special assessment. The City Council hears and
<br />considers all objections to the proposed assessments, whether presented orally or in writing.
<br />April 13, 2020 Accept Bids and Award Contract This step is a requirement of the MS 429 process and allows for the project to move forward with beginning the actual construction process.
<br />April 27, 2020 Adopt Assessments The City Council has some flexibility before adopting the assessment roll and may change, or amend, the proposed assessment as to any parcel. City Council
<br />adopts by resolution the special assessment roll as the special assessments against the lands named in the assessment roll.
<br />May 27, 2020 Appeal Period Ends Within 30 days after the adoption of the assessment roll, a property owner who has properly objected to the assessment may appeal a special assessment to
<br />the district court.
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