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, RZEN HILLS <br />MEMORANDUM <br />DATE: January 28, 2019 <br />TO: Honorable Mayor and City Councilmembers <br />David Perrault, City Administrator <br />FROM: Sue Polka, Public Works Director/City Engineer <br />SUBJECT: Easement Machine and Trailer Purchase <br />Budgeted Amount: Actual Amount: <br />$70,000 $67,416.75 <br />Attachment B <br />CONSENT ITEM — 7D <br />Funding Source: <br />Equipment Replacement Fund <br />Council Should Consider <br />Approval of the purchase of an easement machine from Flexible Pipe Tool Company in the amount <br />of $62,941.00 (Attachment A) and a trailer from Towmaster Trailers in the amount of $4,475.75 <br />(Attachment B). <br />Background/Discussion <br />Currently, the City owns an easement machine through an agreement with the City of White Bear <br />Lake. This machine was purchased in 1999 and is housed at White Bear Lake. The machine is used <br />to clean sanitary sewer lines that are in difficult to access off-road easement areas. Due to <br />availability issues that have occurred in the past, staff is requesting that the City Council approve the <br />purchase of the easement machine. Staff has contacted White Bear Lake and they have not budgeted <br />for a new machine in their 5 -year plan. Since we have received an estimated trade-in value of <br />$2,000.00, White Bear Lake staff indicated that they would consider providing the City with 1/2 of the <br />trade-in value. The 2019 CIP identifies a budget of $70,000 for the easement machine replacement <br />(Attachment Q. Staff recommends Council approve the purchase of the easement machine and <br />trailer. <br />Attachments <br />ATTACHMENT A: Flexible Pipe Tool Proposal <br />ATTACHMENT B: Towmaster Trailers Proposal <br />ATTACHMENT C: CIP Project Sheet <br />Page 1 of 1 <br />