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City of Arden Hills Personnel Policy'_` Effective February 29, 2016 ri` I�DLN HILLS Amended December 19, October 28 2019 EMAIL POLICY AND INTERNET Purposes The purposes of the City of Arden Hill's electronic mail (e-mail)and the internet, are to provide an efficient and effective means of internal and external communications and to improve work product. This policy addresses access to and disclosure of information from such electronic systems. This policy serves as notice to the employees, volunteers, and contractors of the City that all data, including any that is stored or printed as a document, is subject to audit and review. There is no expectation of personal privacy in the use of the internet, cell phones, and e- mail systems when using the computers, cell phones, or services provided by the City. Finally, this policy serves to delineate acceptable use of eke -awe -mail and internet systems by City employees, volunteers, and contractors (collectively also referred to as "users" or "employees") while using government owned/leased equipment, facilities, internet addresses, domain names, and/or e-mail services registered to or provided by the City of Arden Hills. It seeks to ensure that the use of the internet and e-mail systems by City employees, volunteers, and contractors while conducting work for the City and/or while using City provided systems is consistent with the City's policies, all applicable laws, and the individual user's job responsibilities. Statement of Policy The City promotes e-mail and internet use that enables employees, volunteers, and contractors to perform City missions and encourages its employees, volunteers, and contractors to develop skill in the usage of internet and e-mail. It is expected that employees will use the e-mail and internet to improve their job knowledge; to access scientific, technical, and other information on topics which have relevance to the City; and to communicate with their peers in other government agencies, academia, and industry on matters of relevance to their work for the City. Responsible Use Email and internet are critical mechanisms for government communications. However, the improper use of email and internet systems and services can compromise the security of the network or result in legal liability for the City. As a result, the provision of email and internet to an employee is a privilege, not a right and must be used with respect and in accordance with the goals and policies of the City. Users e ftd-eised not to the ttse '-'� � Scope This policy applies to email and internet systems: