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City of Arden Hills Personnel Policy'_` Effective February 29, 2016 ri` 1 ILN HILLS Amended December- ' n October 28 2019 learning, and public service so long as it does not interfere with staff productivity, pre-empt any business activity, or consume more than a trivial amount of resources. The City prohibits use of its email systems and services for unsolicited mass mailings, non -City commercial activity, political campaigning, dissemination of chain letters, and use by non -employees. 7. Involves defamatory, false, inaccurate, abusive, obscene, pornographic, profane, sexually oriented, threatening, racially offensive, or other biased, discriminatory, or illegal material; 8. For any illegal purpose; 9. To download software without prior authorization of the network administrator; 10. To download music, video, and related media files that have no business purpose; or 11. To make any unauthorized purchases. Copyrighted Material Users may download copyrighted material, but its use must be strictly within the agreement as posted by the author or current copyright law. The federal Copyright Act at 17 U.S.C. 101 et seq. (1988), protects and prohibits use of all original works of authorship in any tangible medium of expression. This includes a prohibition on plagiarism (using someone else's ideas or writing and passing it on as one's own). Sending Emails for City Purposes. Employees should comply with the following guidelines when sending emails for City business: 1. Avoid "carbon copying" individuals who have no direct involvement or "need to know." Likewise, e-mail to all users should only be used on very rare occasions when every person on the system has a direct need to know; 2. Avoid "forwarding" e-mail to a third party unless necessary (see "carbon copying). When forwarding, explain the reason for the forwarding action and edit out any potentially inappropriate contents. If in doubt about the 89