10-28-19-R - Laserfiche WebLink

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City of Arden Hills Personnel Policy'_` Effective February 29, 2016 ri` I�,I)EN HILLS Amended December 19, October 28 2019 stored on City computers as it does files stored in an employee's desk or workstation. Sensitive or uersonal documents or messages should not be sent or stored on the-dke City's computer system. Use of Personal Computing Devices for City Business Electronic files, documents and messages, are a public record and subject to public record regulations such as the Minnesota Government Data Practices Act even when created, stored or kept on an employee's personal computing device, such as a cellular phone. Employees who use personal computing devices for city business should be aware that the employee's personal devices could be searched for data subject to the Minnesota Government Data Practices Act. Use of Equipment Allowable uses of electronic systems and information include the following, to the extent that these uses are for the purpose of conducting City of Arden Hills business: • to facilitate performance of job functions; • to facilitate the communication of information in a timely manner; • to coordinate meetings of individuals, locations and City resources; • to communicate with other departments throughout the City; • to communicate with outside organizations as required in order to perform an employee's job functions. Personal Use of Equipment and Systems Limited personal use of the City's computer system, including e-mail, social media sites, and the Internet is permitted. Personal use of the computer system shall follow the same guidelines as apply to personal use of the telephone and other personal activities while on duty. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Excessive personal use is prohibited and will be subject to discipline. Personal use of a City e-mail account must conform to the same professional standards as work- related communications and may not be used for business ventures or illegal activities. Employees need to be particularly sensitive to the content and interpretation of e-mail messages sent from City accounts as the e-mail address is clearly identified with the City. Excessive Usage Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of system resources, after receipt of a request to cease such activity, is prohibited. System Security 95