10-28-19-R - Laserfiche WebLink

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City of Arden Hills Personnel Policy'_` Effective February 29, 2016 ri` 1 I�N HILLS Amended December 19 'n' October 28 2019 City employees shall adhere to the following practices to protect the integrity and security of the City's computer system: • Employees may not install any modem, wireless access device, other external connection or remote access hardware or software onto their City -provided computer or any part of the City's network without the prior authorization of IT staff and with approval of the Department Director. • Employees may not disable any anti-virus, firewall, or other software or hardware designed to prevent unauthorized access to the City's network and computers without the prior authorization of IT staff and the City Administrator. • Employees are responsible for maintaining the confidentiality of passwords. Employees shall immediately inform their Supervisor and the I.T. Help Desk if they know or have reason to suspect that any passwords have become known to a person unauthorized to access the systems they protect. Backing Up/Deleting Files All files stored on the network will be backed up on a regular basis. Files that are stored on ft a user's hard drive will not be backed up. Ownership The City's computers and other similar devices and information produced and stored on the foregoing are the sole property of the City. The City has the exclusive rights to review, retain, maintain, modify or delete files, messages and documents stored and created on a City computer or device. This includes personal messages and files that reside on City equipment and storage media. Employees may not distribute or copy City data without proper authorization. 96