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ARDEN HILLS CITY COUNCIL – JANUARY 13, 2020 4 Interim Public Works Director/City Engineer Blomstrom stated he understood the concerns regarding change orders. He explained change orders were almost always adding or changing a contract because of something that was discovered during construction. He indicated a rare exception was for density incentives for bituminous paving. He discussed the density specifications required by MnDOT and noted if a contractor was able to meet a certain density within its paving the contractor was eligible for an incentive. He reported the proposed Change Order would adjust the payment amount in order to pay the contractor for the City’s portion of the density incentive. Councilmember Holden asked why the City had to pay for temporary facilities for MnDOT projects. Interim Public Works Director/City Engineer Blomstrom commented on the table he completed for the change orders noting a history of the change orders was provided for the City Council. He explained Change Order 3 related to the replacement of a City watermain. He noted the replacement of a City watermain and the necessary temporary facilities were the responsibility of the City and not MnDOT. Councilmember Holden encouraged staff not to minimize the percentage or expense of change orders because real money from the City was being spent. Interim Public Works Director/City Engineer Blomstrom explained he was not trying to minimize the amount being spent but rather was working to show the Council how the project was performing in terms of change orders compared to the original contract amount. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve Change Order No. 5 for the Trunk Highway 10 Watermain Improvement Project. The motion carried (5-0). C. Motion to Approve Payment No. 9 and Change Order Nos. 6 and 7 – Sunram Construction – Old Snelling Trail and Watermain Improvement Project Councilmember Holmes expressed concern regarding change orders. She discussed Change Order 6 and asked why an additional 21 storm sewer catch basins were needed. Interim Public Works Director/City Engineer Blomstrom stated that while the project pre- dates him, the number of catch basins are determined based on the volume of runoff and grade of the roadway. He noted trench drains were originally planned for this project but after further considering the expense for trench drains, the project substituted storm sewer catch basins. He noted it was more work for the contractor to install curb while placing the 21 catch basins than the originally planned trench basins. Councilmember Holmes requested further information on Payment No. 9. She stated she understood there were problems with this project, but she did not want the City paying any more money than was necessary.