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ARDEN HILLS CITY COUNCIL WORK SESSION — JANUARY 21, 2020 3 <br />D. COVID -19 (Coronavirus) Planning <br />Mayor Grant explained that several people had discussions with the City Administrator and felt <br />they shouldn't encourage people to visit City Hall because there are other options to conducting <br />business. <br />City Administrator Perrault stated that critical services and key personnel have been <br />determined. Staff believes business can be carried out electronically, by phone, mail and fax. The <br />exception would be City Council meetings. Staff contact would be limited for building <br />inspections by conducting drive by inspections when able. <br />Council agreed they were comfortable with closing City Hall to the public. <br />Mayor Grant directed staff to put the communications plan in place. <br />Councilmember Holden asked what was being done for Public Works employees. She also <br />wondered if all PTRC activities would be cancelled. <br />Mayor Grant said Parks and Rec activities would be looked at and cancelled. The Planning <br />Commission would need to meet but no other Committees would need to meet. <br />City Administrator Perrault asked how long they would like to close City Hall to the public. <br />After discussion it was decided to close City Hall to the public for 8 weeks. The time may be <br />shortened or extended, pending future guidance. <br />Public Works Director/City Engineer Blomstrom said the Public Works room is being <br />rearranged to have greater distance between employees and allow for each to have their own table. <br />Breaks may be encouraged to be taken in the field. They may also have variable schedules to <br />move some work to the weekends. <br />Councilmember McClung stated that other cities have declared peacetime states of emergency to <br />allow for more rapid movements. <br />Mayor Grant said there may be times when decisions may have to be made without input from <br />the Council. He will discuss the idea of a declaration with the City Administrator. <br />E. EDC Workplan Discussion <br />Mayor Grant dispensed with the item due to the previous decision to close City Hall to the <br />public and not hold meetings other than City Council and Planning Commission. <br />F. Green Corps Member Discussion <br />Mayor Grant noted the staff recommendation was to wait one year. <br />Council was in agreement. <br />