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<br />Below is the average total score for each firm:
<br />
<br />Firm Average Total Points
<br />Paulson and Clark 82
<br />BKV 79
<br />IMEG 76
<br />Nelson-Rudie 74
<br />HGA 71
<br />Engineering staff and myself reviewed the proposals based on cost, experience, schedule, and
<br />understanding of the project. Based on those criteria, Staff’s recommendation is to move
<br />forward with Paulson and Clark for a cost of between $46,200 and $59,360. This firm was the
<br />least expensive for replacing the equipment with similar equipment, but was not the cheapest
<br />should another design be recommended; however, based on the proposals we thought they are
<br />the best option for the City. Their proposal for the City is attached (see Attachment B)
<br />
<br />Budget Impact
<br />
<br />The City currently has $350,000 budgeted for this project in the Equipment, Building,
<br />Replacement Fund. The total cost of the project is unclear, but if the design were to cost
<br />$59,360, this would leave $290,640 for equipment and installation. The original estimate from
<br />Johnson Controls for the project, depending on Council direction, ranged from $243,000 to
<br />$470,109. The table below, which includes $350,000 budgeted for HVAC replacement in 2020
<br />and $299,000 for the parking lot project in 2021, shows the estimated balance of the Equipment
<br />Building Replacement Fund at the end of 2020 as $61,445, and the projected ending balance of
<br />the fund in 2025 as $600,445. The main source of funding for this fund is a $300,000 transfer
<br />from the utility funds and a $50,000 property tax levy. These numbers may change as the CIP is
<br />further developed throughout the budget process.
<br />
<br />2020 2021 2022 2023 2024 2025
<br />Beginning Balance 294,445 61,445 (178,555)50,445 270,445 400,445
<br />Revenues 350,000 350,000 350,000 350,000 350,000 350,000
<br />Expenditures 583,000 590,000 121,000 130,000 220,000 150,000
<br />Ending Balance 61,445 (178,555)50,445 270,445 400,445 600,445
<br />Attachment
<br />
<br />Attachment A: Memo and Presentation from February 18, 2020 Work Session
<br />Attachment B: Paulson and Clark Proposal for HVAC Replacement
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