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Page 1 of 2 <br /> <br />DATE: May 26, 2020 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> <br />FROM: Dave Perrault, City Administrator <br /> <br />SUBJECT: Approval of Proposal for Engineering Services - HVAC Replacement/Upgrade <br /> <br />Budgeted Amount: Actual Amount: Funding Source: <br />$350,000 $46,200 - $59,360 <br />(design portion only) <br />Equipment and Building Fund <br /> <br />Council Should Consider <br /> <br />The Council should consider approving the proposal for Engineering Services for HVAC <br />Replacement/Upgrade with Paulson and Clark. <br /> <br />Background <br /> <br />The City previously discussed the proposal with Paulson and Clark at their May 18, 2020 work <br />session and directed staff to bring forward the proposal for approval on the consent calendar at <br />their next regular meeting. Further background on the project is below. <br /> <br />At its February work session, the City Council directed staff to seek out Request for Proposals to <br />have an independent consultant assist the City with its HVAC replacement. This was following a <br />proposal by Johnson Controls to handle the entire project. Staff reached out to six different firms <br />for proposals and received proposals from five of the six. The request for the firms was to assist <br />the City with the design and project management of the HVAC replacement. The proposals <br />received do not estimate a cost for the purchase and installation of the equipment, but for the <br />design and project management. The proposals range from $46,200 to $99,780. The table below <br />illustrates the firms that submitted proposals, the cost for the design and project management to <br />replace current equipment with similar equipment, the cost for the design and project <br />management if during the review a different design is recommended, and the total cost range for <br />each proposal. <br /> <br />CONSENT ITEM – 7E <br /> <br /> MEMORANDUM <br />