08-06-2020 FPAC Agenda Packet - Laserfiche WebLink

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AGENDA ITEM – 4A MEMORANDUM DATE: August 6, 2020 TO: Financial Planning and Analysis Committee FROM: Gayle Bauman, Finance Director SUBJECT: Recreation Programs Review Committee Should Consider Continue discussing Recreation Program revenues and expenditures and review the percentage of costs being covered by revenues. Make a recommendation on the cost coverage ratio for the City Council to consider. Discussion This is a continuation of the discussion that took place at the February 25, 2020 FPAC meeting. Council requested that FPAC look at all the factors related to Recreation Programs and develop a recommendation on what percentage of costs should be covered by user fees. Attachment A: Two columns have been added to the right as follows: Version 1 Allocations BUDGET 2020 – the wage allocation for the Deputy Clerk was reduced from 15% to 5%; the wage allocations for the Recreation Coordinator and Recreation Programmer were adjusted to better represent their current job duties. Version 2 Allocations BUDGET 2020 – an additional adjustment was made to the wage allocation for the Recreation Coordinator to further show where we would ideally want these job duties to move to in the future. One thing to note with changing the allocations is that the remaining portion of these wages still need to be picked up by another fund or department within the City. There is no savings to the city just because the allocation to Recreation Programs is dropping. Information was also included at the bottom of the spreadsheet to show the actual FTE’s worked during any year. This will take into account when the positions were vacant. It appears that the last time the City was at a full complement of full time employees for Recreation Programs was in 2016, and we were very close to a full complement in 2019.