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CONSENT ITEM—6G <br /> ,-iI�EN HILLS <br /> MEMORANDUM <br /> DATE: August 10, 2020 <br /> TO: Honorable Mayor and City Councilmembers <br /> FROM: Dave Perrault, City Administrator <br /> Jolene Trauba, Deputy City Clerk <br /> SUBJECT: Approval of Multi-Function Copier Lease and Maintenance Agreement <br /> Budgeted Amount: Actual Amount: Funding Source: <br /> $1,429/month $507/month Multiple Funds <br /> Council Should Consider <br /> The Council should consider approving the proposed lease and maintenance agreement with <br /> Marco Technologies for copy machine services. <br /> Background <br /> The City's current copy machine lease ends in September, staff reached out to four companies <br /> for copy machine services for both purchase and lease options. The different proposals and <br /> options were presented to the City Council at their July 23, 2020 special work session, that <br /> memo is attached for background information (see Attachment A). Following that discussion, <br /> the City Council directed staff to move forward with the proposal from Marco Technologies (see <br /> Attachment B). <br /> Budget Impact <br /> The City will see a significant cost savings as a result of the new lease and maintenance <br /> agreement. Currently, the City pays $1,429/monthly for its current lease and maintenance <br /> agreement, the new cost will be $507/monthly. Over the course of the agreement this will save <br /> the City $922/monthly or $55,320 over five years. <br /> Attachment <br /> Attachment A: July 23, 2020 Special Work Session Memo <br /> Attachment B: Marco Technologies Proposal <br /> 1 <br />