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Attachment A <br /> ,fi` DEN HILLS <br /> MEMORANDUM <br /> DATE: July 23, 2020 <br /> TO: Honorable Mayor and City Councilmembers <br /> FROM: Dave Perrault, City Administrator <br /> Jolene Trauba, Deputy City Clerk <br /> SUBJECT: Multi-Function Copy Machine Proposal <br /> Budgeted Amount: Actual Amount: Funding Source: <br /> $1,429.50 (monthly) TBD Multiple Funds <br /> For Council Consideration <br /> The Council may consider providing feedback on multi-function copy machine proposals. <br /> Background <br /> The City's current multi-function five-year copy machine lease with Canon Solutions expires <br /> September, 2020. Staff requested proposals from four companies: Canon Solutions, Loffler, <br /> Marco and Metro Sales. (Roseville IT is familiar with these companies as they generally service <br /> the other cities in Metro I-net.) All four companies provided proposals for either a buy or lease <br /> option, with Loffler and Metro Sales providing proposals for two separate machines. <br /> Staff reviewed copy machine needs and requirements and requested that the proposals for a new <br /> machine include: <br /> -60+ pages per minute in B&W and color <br /> -Single-pass document feeder <br /> -Post-Script and PCL printing <br /> -Printing up to 11" X 17" <br /> -Tab Printing Capability <br /> -Media capability from 201b bond up to 1001b cover <br /> -Paper capacity up to 4.000 11" X 17 sheets <br /> -Stapler function <br /> -Ability to send/receive faxes <br /> -Ability to scan documents to email <br /> -Surge Protector <br /> -Delivery, Install & Training included in price <br /> -Minimally 8 extra hours of engineer/post-sales support to debit from over term of contract <br /> 1 <br />